Overview
RetailTime POS can be integrated with QuickBooks Online. This allows users to automatically synchronize their sales, inventory, and revenue data with your QuickBooks Plus account, eliminating the need for users to manually input data from RetailTime POS into QuickBooks.
Requirements
Prerequisites
1. Sign Up for QuickBooks
1. To start using QuickBooks, register at https://quickbooks.intuit.com.
Note: Only registering with a QuickBooks Plus account will allow it to synchronize with RetailTime.
2. Log in to your account.
2. Access Chart of Accounts Page
Click on Options--->Chart of Accounts
2. Create Business Accounts
1. Click on the button New in the top right corner.
2. Select the account category from Save account under dropdown:
3. Select the Detail Type in Tax form section drop-down:
4. Select a name for the account in the Name field:
5. After you have filled out all the necessary data for the account, click on the Save and Close button.
6. For tracking Purchase Orders, please create one more Liabilities account and select Account Payable in Tax Form Section.
Instructions
1. Go to RetailTime BO ---> Apps --->App Directory in the left navigation menu.
2. Select the QuickBooks app and then click the Connect to QuickBooks button.
3. In the Sign-in pop-up window, enter your Email or user ID and Password that you filled out during the registration on the QuickBooks website.
4. Click on the Connect button.
5. Click Apps--->QuickBooks Online in the left navigation menu.
7. Determine whether you would like a Scheduled Data Sync to occur between RetailTime and the chosen QuickBooks accounts by checking the box. Then, select the time you would like the sync to occur in the drop-down. Leave the box blank if you would not like such sync.
Note: Currently, scheduled data sync only works in UTC time zones, which you can check online to map to your local time zone.
9. Click the SAVE button.
10. To sync RetailTime with QuickBooks click the SYNC NOW button.
Note: It is advised to create new taxes in RetailTime, instead of editing them for improved mapping with QuickBooks (otherwise, single taxes in QuickBooks will contain brackets with the tax rate, and combined taxes will contain brackets with the tax rate and tax ID).
Potential Syncing Errors
It is possible there may be errors after synchronization. You can view these errors by selecting Errors (will appear in red) in the Messages column under the Synchronization History section. Once you fix the errors, you may once again select the Sync Now button to re-synchronize.
Potential errors may occur due to:
Setting Up Sales Tax Rates on QuickBooks
1. In the main menu of your QuickBooks account, select Taxes.
2. Click the Use Automatic Sales Tax / Set Up Sales Tax Rate button:
It will lead you to the following screen, you can access your Sales Tax Settings from here:
5. Choose either to add a Single tax rate or a Combined tax rate by selecting the circle to the left of the option.
6. Input the Tax name, Agency name, and Rate into the respective fields.
7. Select the Save button.
8. In RetailTime Back Office, go to Apps--->QuickBooks Online and then select the SYNC NOW button.
The taxes and their information should now be imported into RetailTime POS.
Importing Tips on QuickBooks
1. Once you arrive at step 2 in the Create Business Accounts section above, choose Other Current Liabilities as the Category type and Tax form section in both of those respective drop-downs.
2. In the Name field, enter either Gratuity or Tips.
3. Click on the Save and Close button.
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